Payments Policy


The payment of Subscriptions is a compulsory condition of being a member of 2nd Waterlooville Scout Group.

This subscription covers the annual capitation fee paid to National Scout Headquarters, which includes comprehensive insurance coverage, the running costs of our building along with the cost of badges and activity resources for each section. All our leaders and helpers are unpaid volunteers.

Subscriptions are collected via a secure online payment service. Initially, you will receive an email advising you that a payment is due. This contains simple instructions to set up your online account. The process takes less than 5 minutes. The same account can be used multiple times, for parents who have more than one child in the Scout Group.

New starters will not be requested for payment until approximately 4 weeks after the first meeting attendance to ensure your child is confident that scouting is for them.


If the subscription payment has not been paid within a month of the due date, and we have not been contacted by you, then your child will be asked not to attend meetings until the payment has been made. Our system sends out automatic reminders, so you will be aware that you have not paid and be advised of this action.

Event payments

All payments for camps and events are also paid via our online system. When you sign up for an event you are agreeing to pay for the event. The payment date will be set and if you haven’t paid for the event by this date and have not contacted us, we will assume your child is not attending and remove them from the list.

Gift Aid

We can claim the tax back on subscriptions, but to be eligible you or your partner must be a UK taxpayer. When you sign up for the direct debit, you can complete a gift aid declaration at the same time. The money claimed back from HMRC provides an additional bonus for the group increasing annual funds by around £1500! This does not cost you anything, so please let us claim the money back otherwise the taxman benefits and this beats fundraising any day!

If you have any queries or problems regarding subs or would like to speak to someone about any issues with paying the subscriptions, please do not hesitate to speak in confidence to either your child’s section leader or the Group Scout Leader. We are here to help however we can.